Generic's for regular maintance work?

With the move to NZGTTM, the requirements for producing TMPs have changed significantly. Below is an quick overview of the process and key discussion points, which could also be used as a meeting agenda.

1. Stakeholder meeting – 3 C’s

Consultation, Cooperation, Coordination

• PCBU
• Council (and where required: Parking, Lighting, Buses, Noise)
• Lead Contractor
• Subcontractors (if any)
• Traffic Management team
• Internal and subbies

2. Scope and planning

• Overview of scope of works
• Emergency plans
• Planned works
• TTM Training

3. Risk management

• Hazards associated with works
• Risks associated with works
• Controls for the risks
• Controls provided by the TM company to ensure a safe worksite
• Controls for all vulnerable road users (VRUs)

4. Operational considerations

• Emergency services requirements
• Special council requirements (region-specific)

5. Contractor / Subcontractor management

• Subcontractor induction into the TMP (managed by the Lead Contractor)
• Required unit standards for TTM staff 

6. Review and assurance

• External audits (e.g. council or other parties)
• Internal reviews (PCBU, Lead Contractor, or TM company)
• Lessons learned for future TMPs

7. NZGTTM documentation process

• Draft TMP prepared and issued for review
• Draft Risk Assessment prepared and issued for review
• Amendments and updates completed as required
• Reissued for final review
• Sign-off by key stakeholders
• Upload to Submitica / MWS for RCA approval

8. Onsite auditing and assurance (I suggest this is completed first)

• Site auditing of the STMS / traffic team(s) is required as part of our process.
• Preferably at least 1 site per STMS to be checked.
• Looking for.
• Use of mobile vehicles for activities (are they performing in a safe manner)
• Quality of site set up (overall feel of site once set up)
• Are VRU’s been catered for?
• Paperwork check
• On Site Records
• Risk Assessment
• Hazard ID
• TMP onsite
• Set up as per TMP
• STMS and staff competent (yes or no) 75% yes rate is required to move forward, the other 25% need a training plan confirmed on how they will achieve the yes mark required.
• Proof of unit standard qualifications (matrix)
• Proof of competency

Proposed steps

• Gather all TMPs information 
• Review to identify any special or regional requirements
• Stakeholder meeting
• Draft TMPs and supporting documents completed within one week
• Review period
• Final updates and sign-off
• Submission for approval

  If you have any questions, feel free to get in touch at any time. 021508877 - troy@tmdesign.co.nz